6 Office Spring Cleaning Ideas That Work

cleaning computer
(© Andrei Popov – stock.adobe.com)

It’s that time of year again when you’re still in vacation mode, but your paperwork is piling up higher than the Eiffel Tower. When the grass gets greener and you can’t get through a meeting without a colleague sneezing because of their allergies, you know spring is here!

Spring means spring cleaning – and you often schedule a thorough deep cleaning at home, but what about your office? The office is where we spend a large part of our day and we share the office with our colleagues; some of which are less organized than others.

As with any space, your office tends to get dusty and dirty, with all the germs people follow when they enter the workplace. Cleaning up the office helps eliminate allergens, especially when spring arrives.

1. Divide the work into days

If you have a large office space, it’s understandable that you can’t complete the entire cleaning to-do list in one afternoon. Trying to do everything at once is not feasible, as your team has their own work to do and some office items that need to be washed take time to dry.

Divide the work into several days. It would be best to do cleaning tasks on consecutive days, but if your schedule doesn’t allow you to do things consecutively, having a weekly or bi-weekly schedule works just fine. Start with the easier areas of the desk and work your way up to the tougher tasks. Your desktop will be cleaned up in no time!

2. Delegate tasks based on strengths

Do you have a cooking enthusiast or coffee connoisseur in the office? Ask them to clean the equipment in the office pantry, as they would be in the best position to clean it properly. The organization pro on your team can get everyone on the same page by using a unified organization system for your files and documents.

Work with your team and have everyone work on their strengths. By delegating tasks this way, you clean up the office more efficiently and quickly than if you tackle one task at a time. You can build team spirit and learn more about your colleagues.

3. Get an office cleaning service for deep cleaning

No matter how hard you scrub these stains, you may not be able to remove them all without the proper tools used to deep clean fabrics and surfaces. For a complete and thorough cleaning, hire an office cleaning service from a reputable cleaning company. Most companies have packages in place that you can use for a cheaper price and more thorough cleaning.

It can be difficult to find the best office cleaning service around your area, but you can always check previous customer reviews as well as company reputation. Alternatively, you can partner with a company that suits your office and meets your office cleaning budget.

4. Incorporate storage boxes for files and supplies

Spring cleaning is the time for you to introduce a new filing method, since you’re organizing your files and documents anyway. Storage boxes for supplies work great for maintaining organization in the office and are simple to use when labeled correctly.

Those old files that you need to store in records can be separated, compiled and stored in different storage boxes labeled with their credentials. You’ll find what you need quickly and easily, even for files that were stored years and months ago.

5. Get rid of spam and digital clutter

Physical clutter isn’t the only horror in the office. Messy digital files and cluttered emails can prevent you from immediately removing the files you need. Mislabeled digital files are even harder to tell apart at first glance because the icon is often set as a standard for all the same file types.

Take the time to manually clean up your digital clutter. Start by deleting spam and unnecessary emails to save data space. Check and label your digital files with appropriate names that can immediately tell you what information is stored in the file. Organize these files using number folders and name these folders accordingly.

6. Clean the refrigerator beforehand

The office refrigerator tends to pick up odors from the food in it. Spilled food and drink contribute to the grime coating the inside of the office refrigerator, so you know it’s time to clean it.

Clean the refrigerator before you start cleaning the interior so that you are not bothered by obstructions in the refrigerator. Unplug the refrigerator from the office to defrost the freezer and remove any food stored inside. Take out the individual grids and wash them separately. Wipe the inside of the refrigerator with a clean, damp cloth to remove any residue.

Jessica Ng’s Story

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